Download PCC and Fabric Committee Minutes on Thursday 21st November 2019 Download PCC and Fabric Committee Minutes on Thursday 21st November 2019
St Mary, Houghton with Wyton Parochial Church Council Diocesan Vision: We pray to be generous and visible people of Jesus Christ
Minutes of a meeting held in the St. Mary’s Centre on Thursday 21st November 2019 Present: The Rev Geoff Boucher, Mike Batchelor, Joy Bell, Roger Churchill, John Daines, Sarah Holden, Liz Lee, Guy Morton, Simon Summers, Jenny Thompson. 1. Apologies for absence: Trish Hawitt Palmer. It was noted with regret that Fay Butterworth had resigned from the PCC because of the pressure of other commitments. The PCC recorded its thanks to Fay for her contribution. 2. Minutes of the previous meeting on 26 th September 2019 were approved. 3. Matters arising: there were none not covered elsewhere on the agenda. 4. Request from Houghton & Wyton Community Shop: Representatives of Houghton & Wyton Community Shop Limited attended to present a request that the PCC consider arrangements under which the Shop could use facilities at the St. Mary’s Centre in three respects: first, use of a room for regular weekly meetings of the Shop’s finance group; secondly, storage space for financial records; and thirdly, use of the kitchen to prepare a wider selection of food to take away than the Shop could currently offer, including freshly made sandwiches. Members of the PCC noted that this would contribute to the use of the Centre as a building for the wider community and expressed support in principle for pursuing these requests, subject to our being able to do so without compromising the Church’s ability to use the Centre for purposes of its core mission; the need for flexibility to host receptions after funerals, baptisms and other special services was noted in particular. It was agreed that the Fabric Committee be authorized to take forward discussions with the Shop, with a view to bringing detailed arrangements for approval at a future meeting of the PCC. 5. Children’s Church: God’s Gang had made a strong start to the new term. The Rector would be asked to choose this year’s Christmas Card from among entries put forward by members. Arrangements for Christmas services (including the Christingle and Crib Services) were being led by Liz Lee and were proceeding well. Sarah Holden had kindly agreed to undergo DBS checks in order to qualify as an additional adult. The stall under the clock tower organized by Liz Lee at Halloween had been well received and about 70 children had visited and received information packs. 6. Committee Reports: Fabric Committee The Fabric Committee had met immediately before this meeting. The Rector and the Churchwardens had recently met the architect for an inspection of the church and churchyard in preparation for the forthcoming Quinquennial Inspection. Although the architect had reassured us that he regarded the church as well maintained and in reasonably good condition, it looked as though significant remedial work, in particular on roofs and stonework, would be recommended, and we should need to plan how to finance the cost of this over the next few years. The PCC agreed that this should be discussed in more detail at a future meeting once the architect’s report and recommendations had been received. A quotation had been received for a projector and screen at the chancel arch. The figure quoted was over £8,000 plus VAT (over £10,000 in total). It was agreed that further discussion was needed, in particular in view of impending spending on the main fabric in connexion with the Quinquennial Inspection. A quotation had been received for repainting the interior of the St. Mary’s Centre following the completion of the damp proofing work. It was agreed that we should proceed with this next year, once the plasterwork had fully dried out. A reminder would be sent to the tree surgeon regarding the inspection of the tree in the corner of the Wyton churchyard, with a view to preparation of a letter in support of an application for a faculty to remove the tree. Pastoral and Worship Committee Minutes of the most recent meeting, on 7 th November, were tabled. Arrangements for Advent and Christmas services were noted and approved as follows – Advent Carol Service, 1 st December at 6.30 p.m., to be held this year in the St. Mary’s Centre in conjunction with the St. Ives URC. The main morning service would be Café Church and there would be Book of Common Prayer Holy Communion at 8.30 as usual. Christingle Service: 8 th December at 4 p.m. Nine Lessons and Carols: 22 nd December at 3 p.m.: the Rector would decide on readings and Jenny Thompson would organize readers. There would be Holy Communion at 9.45 a.m. Nativity and Posada Service, 23 rd December at 4 p.m., to be organized by Liz Lee and Wendy King-Underwood. Sarah Holden would contact Houghton School, and Rector Wyton-on-the-Hill School, to see whether they would like to be visited by the Posada. Midnight Communion, 24 th December at 11.30 p.m. Parish Eucharist, Christmas Day at 10 a.m. Family Communion, 29 th December at 9.45 a.m. All Age Service for Epiphany, 5 th January 2020 at 9.45 a.m. The dates for carol singing round the village would be 12 th , 17 th and 19 th December. A revised version of the Family Communion booklet for use on fifth Sundays had been prepared by Liz Lee and would be circulated for comment. The Committee had put forward recommendations for charitable giving – see paragraph 7 below. Social Committee The Christmas Coffee morning would take place on 30 th November starting at 10.30 a.m. (as in previous years, no later date was available because of other village events). It was agreed that we should consolidate the raffle prizes into 12 larger prizes. 7. Treasurer’s Report: The current cash balance on the PCC’s current account stood at approximately £4,900, which was satisfactory, and reflected the large amount that we had spent on planned projects this year. We had paid our Parish Share in full. The Deanery had raised the possibility of parishes which were in a position to do so providing an extra contribution to help those who were in difficulty. It was agreed that we should consider doing so and that the Treasurer be authorized to pursue this. The invoice for the Parish Council’s use of the St. Mary’s Centre would be issued shortly, subject to discussion of their contribution to heating costs. It was agreed that the Fabric Committee should undertake a general review of the rates charged for use of the St. Mary’s Centre and present recommendations to the PCC. A Christmas gift of £150 to the Organist, and the cost of an appropriate gift to the Assistant Organist to be chosen by the Churchwardens, were approved. It was agreed that we should proceed to accept the Diocese’ offer of a device for accepting contactless gifts on the basis that no fee would be paid for the device itself, but a £25 “onboarding” fee would be payable to the operator. 8. Charitable giving: in accordance with the recommendation of the Pastoral and Worship Committee, donations of £250 each to Barnabas, Mission Possible, MAGPAS, the Salvation Army, Gideons UK, the St. Ives Free Church Lunch, the Alzheimer’s Society and the Godmanchester Food Bank, were approved, and it was agreed that we should be ready to contribute to any future appeal from Christian Aid. The Committee had suggested that the level of individual donations should be reviewed next year, as they had been the same for some years (though our overall donations had increased), and it was agreed that this should be done. 9. Diocesan Synod report: the Rector reported on the most recent meeting, the minutes of which would be circulated separately. 10. Deanery Synod report: the Rector reported on the most recent meeting, the minutes of which would be circulated separately. 11. Correspondence: there was no relevant correspondence. 12. Any other business: It was noted that Gerry Feakes was working on a new guide book for the church, and that a prayer tree had been purchased and would be used at the forthcoming Café Church. 13. Next meeting: The next meeting would take place on 30 th January 2020 in the St. Mary’s Centre at 7 p.m. 14. There being no further business, the meeting closed with the Grace at 8.55 p.m.
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Download PCC and Fabric Committee Minutes on Thursday 21st November 2019 Download PCC and Fabric Committee Minutes on Thursday 21st November 2019
St Mary, Houghton with Wyton Parochial Church Council
Minutes of a meeting held in the St. Mary’s Centre on Thursday 21st November 2019 Present: The Rev Geoff Boucher, Mike Batchelor, Joy Bell, Roger Churchill, John Daines, Sarah Holden, Liz Lee, Guy Morton, Simon Summers, Jenny Thompson. 1. Apologies for absence: Trish Hawitt Palmer. It was noted with regret that Fay Butterworth had resigned from the PCC because of the pressure of other commitments. The PCC recorded its thanks to Fay for her contribution. 2. Minutes of the previous meeting on 26 th September 2019 were approved. 3. Matters arising: there were none not covered elsewhere on the agenda. 4. Request from Houghton & Wyton Community Shop: Representatives of Houghton & Wyton Community Shop Limited attended to present a request that the PCC consider arrangements under which the Shop could use facilities at the St. Mary’s Centre in three respects: first, use of a room for regular weekly meetings of the Shop’s finance group; secondly, storage space for financial records; and thirdly, use of the kitchen to prepare a wider selection of food to take away than the Shop could currently offer, including freshly made sandwiches. Members of the PCC noted that this would contribute to the use of the Centre as a building for the wider community and expressed support in principle for pursuing these requests, subject to our being able to do so without compromising the Church’s ability to use the Centre for purposes of its core mission; the need for flexibility to host receptions after funerals, baptisms and other special services was noted in particular. It was agreed that the Fabric Committee be authorized to take forward discussions with the Shop, with a view to bringing detailed arrangements for approval at a future meeting of the PCC. 5. Children’s Church: God’s Gang had made a strong start to the new term. The Rector would be asked to choose this year’s Christmas Card from among entries put forward by members. Arrangements for Christmas services (including the Christingle and Crib Services) were being led by Liz Lee and were proceeding well. Sarah Holden had kindly agreed to undergo DBS checks in order to qualify as an additional adult. The stall under the clock tower organized by Liz Lee at Halloween had been well received and about 70 children had visited and received information packs. 6. Committee Reports: Fabric Committee The Fabric Committee had met immediately before this meeting. The Rector and the Churchwardens had recently met the architect for an inspection of the church and churchyard in preparation for the forthcoming Quinquennial Inspection. Although the architect had reassured us that he regarded the church as well maintained and in reasonably good condition, it looked as though significant remedial work, in particular on roofs and stonework, would be recommended, and we should need to plan how to finance the cost of this over the next few years. The PCC agreed that this should be discussed in more detail at a future meeting once the architect’s report and recommendations had been received. A quotation had been received for a projector and screen at the chancel arch. The figure quoted was over £8,000 plus VAT (over £10,000 in total). It was agreed that further discussion was needed, in particular in view of impending spending on the main fabric in connexion with the Quinquennial Inspection. A quotation had been received for repainting the interior of the St. Mary’s Centre following the completion of the damp proofing work. It was agreed that we should proceed with this next year, once the plasterwork had fully dried out. A reminder would be sent to the tree surgeon regarding the inspection of the tree in the corner of the Wyton churchyard, with a view to preparation of a letter in support of an application for a faculty to remove the tree. Pastoral and Worship Committee Minutes of the most recent meeting, on 7 th November, were tabled. Arrangements for Advent and Christmas services were noted and approved as follows – Advent Carol Service, 1 st December at 6.30 p.m., to be held this year in the St. Mary’s Centre in conjunction with the St. Ives URC. The main morning service would be Café Church and there would be Book of Common Prayer Holy Communion at 8.30 as usual. Christingle Service: 8 th December at 4 p.m. Nine Lessons and Carols: 22 nd December at 3 p.m.: the Rector would decide on readings and Jenny Thompson would organize readers. There would be Holy Communion at 9.45 a.m. Nativity and Posada Service, 23 rd December at 4 p.m., to be organized by Liz Lee and Wendy King- Underwood. Sarah Holden would contact Houghton School, and Rector Wyton-on-the-Hill School, to see whether they would like to be visited by the Posada. Midnight Communion, 24 th December at 11.30 p.m. Parish Eucharist, Christmas Day at 10 a.m. Family Communion, 29 th December at 9.45 a.m. All Age Service for Epiphany, 5 th January 2020 at 9.45 a.m. The dates for carol singing round the village would be 12 th , 17 th and 19 th December. A revised version of the Family Communion booklet for use on fifth Sundays had been prepared by Liz Lee and would be circulated for comment. The Committee had put forward recommendations for charitable giving – see paragraph 7 below. Social Committee The Christmas Coffee morning would take place on 30 th November starting at 10.30 a.m. (as in previous years, no later date was available because of other village events). It was agreed that we should consolidate the raffle prizes into 12 larger prizes. 7. Treasurer’s Report: The current cash balance on the PCC’s current account stood at approximately £4,900, which was satisfactory, and reflected the large amount that we had spent on planned projects this year. We had paid our Parish Share in full. The Deanery had raised the possibility of parishes which were in a position to do so providing an extra contribution to help those who were in difficulty. It was agreed that we should consider doing so and that the Treasurer be authorized to pursue this. The invoice for the Parish Council’s use of the St. Mary’s Centre would be issued shortly, subject to discussion of their contribution to heating costs. It was agreed that the Fabric Committee should undertake a general review of the rates charged for use of the St. Mary’s Centre and present recommendations to the PCC. A Christmas gift of £150 to the Organist, and the cost of an appropriate gift to the Assistant Organist to be chosen by the Churchwardens, were approved. It was agreed that we should proceed to accept the Diocese’ offer of a device for accepting contactless gifts on the basis that no fee would be paid for the device itself, but a £25 “onboarding” fee would be payable to the operator. 8. Charitable giving: in accordance with the recommendation of the Pastoral and Worship Committee, donations of £250 each to Barnabas, Mission Possible, MAGPAS, the Salvation Army, Gideons UK, the St. Ives Free Church Lunch, the Alzheimer’s Society and the Godmanchester Food Bank, were approved, and it was agreed that we should be ready to contribute to any future appeal from Christian Aid. The Committee had suggested that the level of individual donations should be reviewed next year, as they had been the same for some years (though our overall donations had increased), and it was agreed that this should be done. 9. Diocesan Synod report: the Rector reported on the most recent meeting, the minutes of which would be circulated separately. 10. Deanery Synod report: the Rector reported on the most recent meeting, the minutes of which would be circulated separately. 11. Correspondence: there was no relevant correspondence. 12. Any other business: It was noted that Gerry Feakes was working on a new guide book for the church, and that a prayer tree had been purchased and would be used at the forthcoming Café Church. 13. Next meeting: The next meeting would take place on 30 th January 2020 in the St. Mary’s Centre at 7 p.m. 14. There being no further business, the meeting closed with the Grace at 8.55 p.m.
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